How it works
Five steps, one record, no re-typing.
Follow one search — Staff Backend Engineer for a freight software company — from the job board to a booked panel. Each step links to the working screen in the demo.
- Applied
- 1
- Screening
- 1
- Shortlisted
- 2
- Client review
- 1
- Interview
- 1
- Offer
- 0
- Placed
- 0
- Step 1
Publish the role
Write the brief once. The role appears on your hosted job board with its own page and application questions; confidential searches stay off the board and hide the client's name.
See the published role- Role
- Staff Backend Engineer
- Client
- Quayline Logistics
- Salary
- €110k–€125k
- Search
- Retained, opened 21 days ago
- Step 2
Read and screen
Applications arrive as records in the pipeline with the candidate's answers attached. Move them by dragging, with the stage menu on each card, or with the keyboard.
Open this pipeline- Candidate
- Ben Carter
- Answer
- Moved our order service from a monolith to two services.
- Notice
- One month
- Stage
- Applied
- Step 3
Make the case
Shortlisting asks for a written case and a score against the role's four criteria. The case is what the client reads; private notes never leave the workspace.
Open the candidate record- Candidate
- Ole Brandt
- Case
- Ole built a container pricing engine at a port operator. This would be his first staff-level role, so test architecture leadership.
- Distributed systems
- Good
- Migration leadership
- Unsure
- Step 4
Let the client decide
Send the shortlist and the client reviews each candidate in the portal: a rating per criterion, a decision and a comment. Declining needs a reason.
Open the client portal- Reviewer
- Joost Verhagen, VP Engineering
- Decision
- Meet this candidate
- Comment
- His design document was excellent. Ana should join.
- Effect
- Moved to Interview
- Step 5
Book the panel
Candidates the client wants to meet wait in the interview plan. Slots are offered only where every panelist is free, and a booked slot is blocked for every other search.
Open the interview plan- Interview
- Architecture session, 90 minutes
- Panel
- Joost Verhagen and Ana Ribeiro
- Candidate
- Arjun Mehta
- Status
- Booked
In the details
Small decisions that keep a search moving.
Board and table
The same pipeline as columns or as a sortable table, filtered by search, with archived candidates one switch away.
Shared scorecards
Recruiter and client rate the same criteria on the same four-step scale, so disagreement is visible.
Contact details held back
Email and phone stay in the workspace until the recruiter makes the introduction.
Panel-aware slots
Interview slots respect calendar blocks and interviews already booked for other searches.
Confidential searches
Retained searches can stay off the job board and show only a description of the client.
Activity history
Stage changes, shortlists sent and verdicts are logged on each record.